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University Relations Request Forms

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The following forms can be used to request the usage of WVU Tech’s name and/or the flying WV, as well as share stories and upcoming events, send information to WVU Tech alumni or request assistance with an upcoming project. After submitting a form, the department will contact you regarding your request. If you have questions or concerns about these forms or University Relations projects, contact us at  TechRelations@mail.wvu.edu or 304.929.1403.

Completion of these forms does not guarantee the approval or acceptance of any project or usage request.

Got a story idea?

Complete this form to share story ideas for use on the WVU Tech website, social media platforms and press materials. Share stories of student, faculty or staff achievements, as well as on and off-campus activities, events, projects, programs and competitions.

Project Request Form

Complete this form if you wish to have University Relations provide support to your department or project. This includes web or print design, photography services and/or social media promotions for an event.

Campus Calendar Event Submission

The university calendar is comprised of user-generated content. The University Relations department is responsible for review and approval of submissions, however, it is the responsibility of the user submitting the event to update or edit the submission if any changes are required. This includes university event submissions that are also promoted elsewhere (i.e. social media events, the Golden Bear Athletics website or city/community calendars).

University Relations will review submissions once each business day. During weekends and semester recesses, calendar submissions will be reviewed periodically. If you have a specific need for a calendar submission or revision to be reviewed or approved outside of the schedule noted above, please notify University Relations at techrelations@mail.wvu.edu.

To submit an event to the WVU Tech calendar:

  1. Open your internet browser (preferred: Google Chrome).
  2. Go to wvutech.edu.
  3. Scroll down and select “View Calendar” under Events.
  4. You'll see a "Sign In" option at the top right of the screen. Sign-in with your WVU ID credentials (the username and password that is used for MyAccess).
  5. Once you have signed in, you'll see options for "Manage" and "My Profile" in the same location. Select "Manage."
  6. Click “Create an Event,” located at the top of the page below the address bar.
  7. Fill out the form. (The summary only allows 250 characters. If you need more space, check the box “add a full description” and add the event details there.) For athletic-related event submissions, please add the following to the description:
    For scores, rosters and news, visit goldenbearathletics.com.
  8. Specify the exact date and time the event will take place. If the event is marked “private,” only internal users who are logged in can see event.
  9. Select the appropriate category on the Categories tab. You may include additional keywords to help users find your event (i.e. lecture, homecoming, book drive).
  10. On the Locations tab select “Off-Campus” or “WVU Tech – Beckley Campus.”
  11. If you select “Off-Campus,” please provide the specific location in the event description section of the form. If it is an event that we are participating in, but are not sponsoring, please note that in the details. For instance, if it is a City of Beckley event (i.e. Tailgate Halloween), please include the following: 
    While the University is participating in this event, it is not sponsored or hosted by WVU Tech.
  12. If you select “WVU Tech – Beckley Campus,” click the down arrow beside the title and select which building/office where the event will be held. If you do not see your location on the list and it is a location that will be used frequently for events, please email WVU Tech University Relations at techrelations@mail.wvu.edu to request the addition of a location.
  13. Complete all of the information in the contact section.
  14. You may include attachments such as images or word documents, but this is not required.
  15. You may include Additional Event Information, but it is not required (i.e. call to RSVP, tickets are available on Monday, wear Golden Bear t-shirt, bring a laptop).
  16. Click “Submit.”
  17. You will receive a “WVU Tech Event Submitted Confirmation” email.
  18. You will receive an “Event Notification” email notifying you if your submission was accepted or denied. Incomplete calendar events will not be approved until sufficient information is received. A deny notification and request for additional information will be sent to the user if more details are required. 

To edit/modify your calendar event:

1.     Follow steps #1-#5 above.

2.     Click on event list.

3.     Select edit from the drop down menu associated with the event in the list you’d like to edit.

4.     Make the changes needed to the event.

5.     Click “submit.”

NOTE: Date and time changes will require re-review by University Relations before the event updates are reflected on the public calendar. Event description changes do not require re-review and will go live after you submit edits.

If you have general questions about the university calendar, please contact University Relations by phone at 304.929.1400 or by email at techrelations@mail.wvu.edu

Ordering University/Licensed Products

Please utilize the following guidelines when ordering apparel using University funds or the University name, graphics or marks.

Products for University Departments and/or Student Organizations
(This includes student organization fundraisers or any product purchased with University funds.)

  • Product color should be gold, navy, white or gray. Additional colors need to be approved by WVU Trademark Licensing.
  • Imprint colors must be PMS 124 (gold) and PMS 295 (blue) or white. 
  • WVU/WVU Tech branding plus student organization name must be imprinted on the left chest. Verbiage should be placed below the Flying WV or to the right of the logo.
  • Initials may be used for nationally recognized student organizations.
  • Back may include creative design that meets branding guidelines.
  • Graphics should be positive in nature and cast a good light on WVU.
  • No drugs, alcohol, gambling, firearms or inappropriate language are permitted.
  • WVU branding may consist of the Flying WV, “West Virginia University”, “WVU”, Mountaineer, Mountaineers, Golden Bear, Golden Bears, Golden Bear Athletics, or any University-trademarked graphic.
  • Even if the student organization does not want to include their student organization name on the shirt, the design must meet branding and licensing guideline if University branding or funding are used on the product. 
  • Sponsor logos may appear on the back of the shirt, but no WVU branding is permitted along with the sponsor logos, unless a WVU department is a sponsor. Sponsors should be in alphabetical order unless placement is based on level of sponsorship. If a WVU program is a sponsor, WVU logo should appear at the top, unless it isn’t appropriate based on sponsorship level.
  • If a student organization is hosting an outreach, camp or recruitment event, they should follow these guidelines outlined here. For special events, see guidelines below.
  • Design cannot use trademarks from other entities or derivatives of those marks.

Products for Events – 5K races, Relay for Life, etc.

  • Product color should be gold, navy, white or gray. Additional colors need to be approved by WVU Trademark Licensing.
  • WVU marks should be separated from the event logo if it is a third party, such as the Relay for Life.
  • Sponsor logos should appear on the sleeve of the shirt.
  • If there are 3 or more sponsors, logos may appear on the back, listed in alphabetical order unless placement is based on lev el of sponsorship. If a WVU program is a sponsor, WVU logo should appear at the top, unless it isn’t appropriate based on sponsorship level.
  • Partner logos may appear on the back of shirts. WVU marks should appear first.
  • Design cannot use trademarks from other entities or derivatives of those marks.

Products for Academic Student Competitions

  • Product color should be gold, navy, white, or gray.
  • Front should have WVU branding plus school, college, department or program name.
  • Use Helvetica font for WVU branding.
  • For posters or other non-apparel items, use of the WVU Tech wordmark is required. 
  • For apparel, verbiage for the competition should be placed below the Flying WV or to the right of the logo on the left chest.
  • Sponsor logos should appear on the sleeve of the shirt.
  • Design cannot use trademarks from other entities or derivatives of those marks.

Trademark Licensing and Using Licensed Vendors
If you’re using any of our bear graphics and/or the words “WVU Tech” or any variation of our name, you’ll need to use an authorized vendor. Additionally, if the shirts are funded by the University (department, SGA or Foundation funds) regardless of whether it mentions the University name, you MUST use the University name AND use an authorized vendor. The use of the trademark symbols (R or TM) must be used in the artwork. The (R) will have to follow the WVU in any instance and the bear graphics must use the TM as provided in the University artwork files. Please use this  licensed vendor list to select your vendor.

Artwork Files
The flying WV, bear paw or any of our bear elements, or any other University artwork can be obtained from WVU Tech University Relations.

Funding/Approval
Also, before this order can be placed, you’ll need to submit this form and obtain approval from your manager, or for student organizations, you’ll need to obtain approval from the Dean of Students Office and SGA.

Artwork Approval
Please share your artwork to  techrelations@mail.wvu.edu prior to ordering. If you have any questions or concerns, please contact WVU Tech University Relations at  techrelations@mail.wvu.edu.

This information is subject to change.