West Virginia University [including WVU Tech] has been working diligently to identify ways to keep our campuses safe, as well as sharing precautionary measures individuals could take. The University takes seriously its responsibility to protect our campuses during this uncertain time.
Return to Campus and Campus Operations
- Information about Return to Campus can be found at wvu.edu/return-to-campus.
- June 23, 2020 updates regarding student life wvu.edu/return-to-campus/what-you-need-to-know/beckley.
If you have questions, email firstname.lastname@example.org.
- Specific WVU Tech details around summer operations, etc. is provided below. All other operations questions as we prepare to return to campus is available at wvu.edu/return-to-campus.
COVID-19 and Public Health Concerns and Related Information
University update 6/3/2020: Gee stresses personal accountability will be key as WVU announces Return to Campus plan
Other updates related to WVU Tech operations/support:Academic information
On April 8, 2020, the University announced that the
alternative delivery of courses has been extended through both summer sessions.
This means that both summer sessions will be taught entirely online.
Faculty office hours will be available through online and telecommunication
tools, and can be arranged by appointment.
(Get tips on this in the meeting section below.)
Resources to support faculty including training webinars/seminars are available from the Teaching Learning Commons website. They are also sharing resources on their Facebook page and Twitter account .
Preparing for finals
For tips on how to prepare to take your finals online, check out this helpful resource.
As we continue to practice social distancing during the COVID-19 outbreak, the Admissions office will be sending new I-20 forms for next semester to you by mail. Please be sure your contact information (complete address AND contact phone number) is up-to-date so you receive the form this summer. Contact Jeretta Ford to update your information or for questions.
Updated scholarship requirements
We know that the sudden transition to online learning can cause some wrinkles in dealing with coursework. That’s why WVU Tech is permanently reducing the minimum grade point average for all merit-based scholarships to 2.75 (from the standard 3.0), making it easier for students to meet the requirements during this time. However, students will still need to earn 30 hours per academic year (including summer term) to maintain their eligibility. This adjustment applies to all levels of the First-time Resident and Non-Resident Freshmen Scholarships; the STEM Nonresident and International First-year Student Scholarship; and the Resident and Non-Resident Transfer and STEM International Transfer Student Scholarships. For information about criteria related to all other scholarships, or if you have questions about this adjustment, contact our financial aid staff. They’re here to help.
And if you find yourself struggling with a course while working online, don’t forget that WVU Tech is offering free virtual tutoring services. You can sign up at studentsuccesscenter.wvutech.edu/tutoring.
Registering for Summer or Fall 2020 classes
Summer 2020 registration is available now and registration for Fall 2020 will be available beginning April 7 for veteran students and April 14 for all other WVU Tech students. There are instructions for how to register for classes online on the Registrar's site. If you have not yet met with your advisor about your class schedule, you can email them to set up a virtual advising appointment.
Registration for New Students
Our newest WVU Tech students will meet individually with their student success advisor, register for fall classes, and learn about other steps to prepare for classes in the fall. More info about new student registration
The return label form on the bookstore web page is not working. Please send
an email to
listing your order number, your name, and your street address (no PO
boxes), and they will email you a UPS label you can print to ship
your books back.
If you need assistance or have any questions, contact the bookstore, which is currently open on Tuesdays and Thursdays.
Once the bookstore receives your books, they will email you a receipt. Don't worry if you cannot get the books in by May 8th. Late fees are being waived for now. But they do have a need the books for summer and fall semesters.
Contact info: Valerie Sellards, Assistant Manager, 304-929-1360, email@example.com
Although the WVU Bookstore does not offer a "buyback via mail" option through the store, our parent company (Barnes & Noble Education), does offer an online option through our sister company, MBS. This option can work for students who are not returning to campus, or are wishing to sell back books sooner rather than later. textbooks.com
Caps and Gowns
For information about graduation regalia, etc., check out the commencement section below.
As a measure of preventing the spread of COVID-19, campus buildings will remain closed to all but critical employees (contact your supervisor to find out if you should be accessing buildings for any reason). Effective immediately, all supervisors should maximize the number of employees working from home.
All campus buildings will be closed to the public, effective 4:45 p.m. Friday, March 20, with limited exceptions. Those with keys and key card access will still be able to access buildings to undertake University work.
The University has adopted a special emergency leave plan for instances where an alternative work arrangement is not possible. Otherwise, all benefits (e.g. sick and annual leave) will remain the same. If you have any questions about campus operations or work schedules, contact your supervisor.
Limited access to campus facilities
Offices and buildings will be on restricted access. We ask that you call our campus switchboard ( 304-929-8324) in advance so that we can meet your needs during this time. They’ll help get your question to the appropriate department. If you wish to send an email or call a department directly, you can find that information on our campus directory. If you don’t see the area related to your need listed on the directory, contact the switchboard so that your question or concern can be addressed.
The most up-to-date operation notices about the Testing Center on the WVU Beckley Campus is available on their Facebook page.
Talent and Culture has put together some helpful resources, including information on managing alternative working arrangements, emergency leave and hiring practices at talentandculture.wvu.edu/coronavirus-covid-19-resources.
Flexibility for Employees/Telework
WVU is directing all supervisors to allow employees to flex their schedules or start working from home when possible to accommodate the school closures. Contact your supervisor for more information. Supervisors are asked to work with their HR partner if they are unsure if an employee can telework or if they are essential to their operations. Please note that as the situation continues to evolve, decisions will evolve as well.
NOTE: No children or other guests are permitted on campus at this time.
Special Emergency Leave Plan
As part of our continuing efforts to protect the health and well-being of West Virginia University’s campus community in response to COVID-19, WVU has enacted a special emergency leave with pay plan for faculty and staff. Visit the Talent and Culture website for more information, to read FAQs and to complete the special emergency leave request form.
May 12 Primary Election Day Moved
Earlier this week, Gov. Jim Justice signed an executive order declaring West Virginia’s 2020 primary election day will move to Tuesday, June 9, to protect the public from the potential spread of COVID-19. The primary election day originally was scheduled for Tuesday, May 12. In accordance with the executive order, West Virginia University and WVU Research Corporation have adjusted their holiday schedules to observe June 9 as a University holiday. May 12 will no longer be considered a University holiday and will become a regular workday for all WVU and WVU Research Corporation employees. WVU and WVU Research Corporation will continue to observe the spring holiday on Friday, April 10.
Groups, meetings and interviews
Gathering as a group for course presentations or other course activities is not permitted during the online delivery time frame.
Advisory committees and other small meetings including on-campus interviews
with candidates for employment should proceed through the use of teleconferencing,
group chats, or live streaming. Talent and Culture shared on March 16
that all interviews with candidates must take place virtually or if that
is not possible, the search should be put on hold. No on-campus visits or
interviews should take place throughout the remainder of the term.
General guidelines for regular business meetings:
- Limit exposure to crowds and small meeting spaces.
- Reduce meetings as possible.
- If you can meet by phone or technology (ie, Zoom), it is recommended you do so.
- Always offer a conference call-in option.
If you have any questions or concerns about a particular upcoming meeting, please contact your supervisor.
To forward your office line to your home/cell phone:
- To forward all incoming calls to another number, press the Fwd All softkey.
- Enter a phone number (enter it exactly as you would dial it including the 9 for an outside line).
- Look for confirmation on your phone screen.
- To cancel call forwarding, press Fwd OFF.
More information about call forwarding is available on the
Use VPN to access MyTime, MAP and other internal systems when working remotely
Most employees working off campus will be able to access what they need using their home internet service, but a new Virtual Private Network (VPN) service will replicate the on-campus experience for those who need to connect to WVU’s network for restricted resources.
Virtual meeting tools
Information Technology Services has some helpful information if you are trying to decide whether to use Microsoft Teams or Zoom for collaboration and communication. Microsoft Teams is the recommended approach if storing, sharing and collaborating on documents with WVU colleagues is a priority. Teams lets you schedule or join online meetings for up to 250 people, including student workers, using the web or desktop and mobile applications. For meetings with external parties, Zoom is a good option for real-time video conferencing, online meetings and collaboration, and it is now available to all WVU faculty, staff and students at wvu.zoom.us. Resources on how to use Zoom are available online. Just log in with your WVU credentials and authenticate through single sign-on, as you do with other services.
More information on ITS support/tools is provided under the computer access section.
Computer access, library hours, etc.
Computer labs will not be open.
All campus libraries will close effective 4:45 p.m. on Thursday, March 19.
Secure file sharing (FileLocker)
The intended use of FileLocker is for uploading files containing sensitive data. FileLocker is not intended for large and mass document uploads. In fact, the University’s servers cannot handle this type of traffic and will crash. As a result, faculty, staff and students are asked to avoid using FileLocker except for the transmission of sensitive data.
Faculty who want to deliver course content and other large files to students should instead use Google Drive as connected with their university-issued MIX account for delivering or receiving content, or other current instructional tools as they shift to online teaching. Students also have access to Google services. Staff should use OneDrive and Teams for sharing large files with coworkers.
Shifting all teaching and learning to online environments will stress WVU systems and services in unanticipated ways, and Information Technology Services appreciates your understanding as we work toward solutions. Direct questions to the ITS Service Desk at 304-293-4444.
New ITS Service Desk Hours
The ITS Service Desk will be open 7:30 a.m. to 5 p.m. Monday through Friday of spring break week as planned, then begin extending hours to support the shift to online instruction. Monday, March 23 through Friday, March 27, the Service Desk will be open from 7:30 a.m. to 8 p.m. Then, starting Saturday, March 28, the Service Desk will be open 6 a.m. to midnight, seven days a week. This realignment of personnel will expand hours of operation but may reduce the number of staff available at certain times. Please prepare for the possibility that wait times may be longer than normal. The Service Desk can be reached at 304-293-4444.
Changing Passwords on WVU-owned Computers
If you are using a WVU-owned computer to work remotely, avoid changing your Login password unless you believe your account has been compromised, as explained by ITS. If you are using a personally owned computer, or you are on the WVU campus network, you won’t be affected by this issue.
Student services (advising, tutoring, etc.)
As we are looking at ways to deliver course work online, we are also exploring ways via online tools to continue providing support services to students, etc. Some updates to service delivery are provided in this section below and additional updates will be available soon.
Also, students can also access a free crisis text line, 24/7 from anywhere
by texting WVU to 741741.
Virtual tutoring options for students now available
Students can now receive tutoring support virtually. Students can seek tutoring support through the Student Success Center. Student participants of the TRIO Student Support Services program can also seek support through TRIO-SSS. All tutoring services provided by WVU Tech are free for students.
We will be managing services virtually rather than through face-to-face appointments. The counseling center will remain operational during his time, and the center is accepting tele-health appointments for existing clients. If you reside within West Virginia, and are not an existing client, you can still take advantage of this option.
If you would like to talk, you can reach the center during normal business hours (8:00 a.m. -4:30 p.m.), Monday through Friday at 681-238-1348 or email firstname.lastname@example.org at anytime. If you need assistance after hours, the emergency counseling line will remain available 24/7 at 304-929-1237.
If you are currently outside of West Virginia and would like access to counseling services, it is important to contact your clinician. They will talk with you about options for support. One of these options may be utilizing an online tele-health system called “My Student Support Program.” Instructions on how to access these services can be found at carruth.wvu.edu/resources/my-ssp.
Find out more about available services at the Counseling Center website.
Students can access many career resources on our Career Services page. Our online career management system, HandShake , will also be available for students to search jobs and access virtual career events held by employers. A staff member will available for career coaching via email, teleconferencing, and/or phone. Students should email Career Services at email@example.com to schedule an appointment.
Dean of Students office hours available virtually
Dean Carpinelli offers office hours online. You can reserve a time slot in advance on this online resource or from the Students page . Students can meet virtually with Dean Carpinelli to share thoughts, concerns or seek support around an issue.
Transcripts requests will continue to be processed during this time. However, all requests must be submitted online and transcripts will be sent by mail to the address provided in the request. For more information, visit the Registrar's website.
Registering for Summer or Fall 2020 classes
For more information about student registration for new or returning students, see the academic section on this page.
Refunds and emergency assistance funds for students
There are several opportunities for students to apply for additional assistance.
That information can be found on the
emergency assistance FAQ page. See direct links below for details related
to specific assistance programs.
If you have been financially impacted by COVID-19, you may be eligible for a Family Contribution Appeal. For more information and how to request the appeal, visit this help page.
Additionally, you may be considered for emergency funding available for the 2020-2021 aid year. If you would like to be considered for the We Are Stronger Together Scholarship, you (the student) must submit a ticket using your WVU student login information. You’ll need to include the reason that you are seeking the emergency scholarship funding in your request. Once your request is received, you will be notified with additional information via your MIX email (through the WVU Portal). There may be additional information or documentation requested as part of the review process.
Student Account Updates
- Late fees will not be assessed in May for Spring 2020 or Summer 2020 balances.
- The late registration fee will not be assessed to continuing students for the Fall 2020 semester.
- Registration holds for continuing students due to account balances of $200-$999 will be temporarily lifted through June 14, 2020. The holds will go back on accounts on June 15, 2020, for any student with a balance equal to or greater than $200, and the normal hold policy will resume.
- Tuition and fee rates for the 2020-2021 academic year will not increase.
For the most up-to-date athletic-related updates and news, visit goldenbearathletics.com.
Student employment and internships
Work study: If you are a student who needs to work, you should contact your supervisor to see if arrangements to work remotely are possible. Work study assignments must be completed remotely.
Internships: Students should follow the guidelines of their internship supervisor but will be subject to the same self-monitoring and self-quarantine guidelines if they return to campus as outlined on coronavirus.wvu.edu/students.
Admissions visits and events
Admissions has suspended individual campus visits and off-campus student recruitment activities through June 30, 2020. [more information about canceled events]
WVU Tech will postpone our in-person Commencement ceremonies scheduled for May 2020 due to concerns surrounding the global COVID-19 outbreak. We are disappointed about this decision, just as you are. Commencement is one of our favorite events of the year, and we are saddened that we will not be able to celebrate in-person with you this May. Degrees will still be conferred in May upon the completion of major requirements, and diplomas will be mailed out like normal.
For more information about how we're celebrating the Class of 2020, visit our commencement page.
Caps and Gowns
The WVU Tech Bookstore has caps and gowns and souvenir tassels in stock, but they are not available on our web page.
If you would like to purchase these items, please see the following steps:
- Email firstname.lastname@example.org a photo of your Tech ID.
- Identify graduation year: 2019 or 2020.
- Include your height and weight so that we can select your gown size.
- Do you want to include a souvenir tassel? (yes or no)
- Include your street address.
A cap and gown set is $60.42 with tax, and a tassel is $10.70. You can mail a check made out to "WVU Tech Bookstore." Once payment is received, they will ship the items to you.
Feel free to contact the bookstore at 304-929-1360 if you have questions. There is staffing in-store on Tuesdays and Thursdays from 8 a.m. to 1:00 p.m.
All University-related international and domestic travel for WVU employees has been suspended until further notice.
All employees or students returning from travel to any international location or from domestic travel to the states of New York, New Jersey, Connecticut, or Louisiana should remain at home and self-quarantine/self-monitor for 14 days prior to returning to work. The only exceptions to this are individuals who can provide documentation that they have tested negative for coronavirus since returning from international or domestic travel.
All employees or students returning from travel to any other location must self-quarantine/self-monitor at home for a period of time. Travelers who have no symptoms and no known exposure to individuals with COVID-19 should remain at home and self-monitor for a minimum of 5 days. If symptoms develop during the five-day period, the traveler should either undergo testing or remain in self-quarantine for a full 14 days.
Student-workers and employees must also notify their supervisor of their travel and self-quarantine / self-monitor status.
All employees who have traveled should contact WVU Medical Management at MedicalManagement@mail.wvu.edu at 304-293-5700 ext. 8 to develop a return-to-work plan tailored to their specific situation before resuming normal work activities (on campus or via an alternative work arrangement).
What you need to know about COVID-19
Information about the virus is always changing, so be sure to visit the CDC website for updates (you can find COVID-19 information from the CDC in your LiveSafe app) . You can also check out the West Virginia Department of Health and Human Resources, the Beckley-Raleigh County Coronavirus Response website or your local health department.
Learn about social distancing through this infographic (PDF)