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WVU Tech has temporarily suspended in-person classes the week following spring break (March 23-27) and will then offer online class instruction or other alternative learning options beginning March 30 as it continues to monitor the threat of novel coronavirus. All other online-only classes will continue as originally scheduled. Visit wvutech.edu/coronavirus for more.

Coronavirus

Novel Coronavirus COVID-19

West Virginia University [including WVU Tech] has been working diligently to identify ways to keep our campuses safe, as well as sharing precautionary measures individuals could take. The University takes seriously its responsibility to protect our campuses during this uncertain time.  Read a letter from President Gee for more details. And be sure to check out a  message from Campus President Carolyn Long about refunds and emergency assistance. 

Review recent messages for  students and families from the WVU Tech Dean of Students. 

Read the April 1 edition of the Student Digest from Student Life 

As you know, the situation surrounding COVID-19 is changing constantly, and we are working hard to manage it to best serve the needs of all Golden Bears. 

Information about the operations for the WVU system is available at  coronavirus.wvu.edu. Information related to the specific impact to services and course delivery at WVU Tech in Beckley is provided below. 

As this situation evolves, we will continue to provide updates on this web page. 

If you have a specific question regarding general University procedures moving forward, please direct it to  coronavirus@mail.wvu.edu. If you have specific questions related to the tech campus, email  techrelations@mail.wvu.edu

Thank you in advance for your patience and understanding. 

This page will be updated frequently as more resources become available. Check this page often for updates.
Academic information 
Campus operations 
Employee resources 
Computer access, library hours, etc. 
Student services 
Residence halls 
Dining services
Will there be refunds?
Athletics 
Student employment and internships 
Campus events 
Travel 
What you need to know about COVID-19 
How to protect yourself from COVID-19 
What we're doing to help stop the spread of COVID-19 
What you should do if you feel you may have been infected with COVID-19 

Academic information (course delivery, etc.)

WVU Tech in Beckley, along with all other WVU campuses, has extended spring break (March 14-20) by an additional week. The WVU system will suspend all classes the week of March 23-27. For students currently enrolled in online classes, the requirements of those classes will continue uninterrupted online on their regular schedule resuming Monday, March 23. 

However, beginning Monday, March 30, class instruction will be delivered remotely via online or other alternative learning options (except some clinical rotations and related programming for certain programs). Students will receive more information from the faculty of each class detailing how this will be done. Courses will be delivered online throughout the rest of the spring 2020 semester.   

Faculty office hours will be available through online and telecommunication tools, and can be arranged by appointment.  (Get tips on this in the meeting section below.) 

Resources to support faculty including  training webinars/seminars are available from the  Teaching Learning Commons  website. They are also sharing resources on their Facebook page and Twitter account .    

Timeline

  • March 14-20: Spring Break
  • March 23-27: Extended spring break for students (other than SON courses); Faculty will resume regular work schedules and will shift course delivery online or to other delivery method. Courses that were already provided online for the semester will continue on their original schedule. 
  • March 30: Begin course delivery online or alternate delivery of course content (all non-SON courses for nursing majors will begin in this time frame)

Clinicals and labs

The WVU Office of the Provost is working to determine the delivery of courses and/or labs that absolutely cannot be moved to a virtual delivery format. We will communicate next steps as soon as possible. Please stay in touch with your course or lab instructor. 

Finals

As of now, final exams for Spring 2020 will continue as scheduled. If that changes, we will share that information as soon as possible.

Books/bookstore information 

Rented textbooks can be shipped back to the bookstore by requesting a label at  wvutech.bncollege.com/shop/wvutech/page/rental-book-return

International Students

As we continue to practice social distancing during the COVID-19 outbreak, the Admissions office will be sending new I-20 forms for next semester to you by mail. Please be sure your contact information (complete address AND contact phone number) is up-to-date so you receive the form this summer. Contact Jeretta Ford to update your information or for questions.

Academic Policies Changed for Spring 2020 Due to COVID-19 Pandemic

There have been a few academic policies adjusted in response to the COVID-19 pandemic which are provided at  undergraduate.wvu.edu/strategies/academic-policy-committee/academic-policy-changes. These will have an impact on all students within the WVU system (including WVU Tech), so please take a look to familiarize yourselves with these changes.

Change of Withdrawal/Drop Date

The last day to withdraw from a class or from the University is now April 24, 2020. (It was previously April 17.)   

Registering for Summer or Fall 2020 classes 

Summer 2020 registration is available now and registration for Fall 2020 will be available beginning April 7 for veteran students and April 14 for all other WVU Tech students. There are instructions for  how to register for classes online on the Registrar's site. If you have not yet met with your advisor about your class schedule, you can email them to set up a virtual advising appointment. 

If you have a financial hold on your account, you should reach out to the Office of Students Accounts at 304.929.0333 or Tech-OSA@mail.wvu.edu.

Registration for New Students 

New Summer and Fall 2020 students will be sent information in the upcoming days about our virtual new student registration.  During that time, our newest WVU Tech students will meet individually with their student success advisor, register for fall classes, and learn about other steps to prepare for classes in the fall.


Campus operations

As a measure of preventing the spread of COVID-19, campus buildings will remain closed to all but critical employees (contact your supervisor to find out if you should be accessing buildings for any reason). Effective immediately, all supervisors should maximize the number of employees working from home. 

All campus buildings will be closed to the public, effective 4:45 p.m. Friday, March 20, with limited exceptions. Those with keys and key card access will still be able to access buildings to undertake University work. 

The University has adopted a special emergency leave plan for instances where an alternative work arrangement is not possible. Otherwise, all benefits (e.g. sick and annual leave) will remain the same. If you have any questions about campus operations or work schedules, contact your supervisor.

University Police 

If you need assistance or in case of an emergency, University Police (UPD) continues to be available 24/7 at 304-929-2677(COPS) or through the LiveSafe app.  

Limited access to campus facilities

Offices and buildings will be on restricted access. We ask that you call our campus switchboard ( 304-929-8324) in advance so that we can meet your needs during this time. They’ll help get your question to the appropriate department. If you wish to send an email or call a department directly, you can find that information on our campus directory. If you don’t see the area related to your need listed on the directory, contact the switchboard so that your question or concern can be addressed.

Testing Center 

The most up-to-date operation notices about the Testing Center on the WVU Beckley Campus is available on their  Facebook page.  

Employee Resources

Flexibility for Employees/Telework

WVU is directing all supervisors to allow employees to flex their schedules or start working from home when possible to accommodate the school closures. Contact your supervisor for more information. Supervisors are asked to work with their  HR partner if they are unsure if an employee can telework or if they are essential to their operations. Please note that as the situation continues to evolve, decisions will evolve as well.

NOTE: No children or other guests are permitted on campus at this time.

Special Emergency Leave Plan 

As part of our continuing efforts to protect the health and well-being of West Virginia University’s campus community in response to COVID-19, WVU has enacted a  special emergency leave with pay plan for faculty and staff. Visit the  Talent and Culture website for more information, to read  FAQs and to complete the  special emergency leave request form

May 12 Primary Election Day Moved

Earlier this week, Gov. Jim Justice signed an executive order declaring West Virginia’s 2020 primary election day will move to Tuesday, June 9, to protect the public from the potential spread of COVID-19. The primary election day originally was scheduled for Tuesday, May 12. In accordance with the executive order, West Virginia University and WVU Research Corporation have adjusted their holiday schedules to observe June 9 as a University holiday. May 12 will no longer be considered a University holiday and will become a regular workday for all WVU and WVU Research Corporation employees. WVU and WVU Research Corporation will continue to observe the spring holiday on Friday, April 10.

Groups, meetings and interviews 

Gathering as a group for course presentations or other course activities is not permitted during the online delivery time frame. 

Advisory committees and other small meetings including on-campus interviews with candidates for employment should proceed through the use of teleconferencing, group chats, or live streaming. Talent and Culture shared on March 16 that all interviews with candidates must take place virtually or if that is not possible, the search should be put on hold. No on-campus visits or interviews should take place throughout the remainder of the term. 

ITS has some information and training about audio conferencing and virtual meetings, including  audio conferencing and information about virtual collaborative tools at the  Microsoft Teams Help Center.

General guidelines for regular business meetings: 

  • Limit exposure to crowds and small meeting spaces.
  • Reduce meetings as possible.
  • If you can meet by phone or technology (ie, Zoom), it is recommended you do so.
  • Always offer a conference call-in option.

If you have any questions or concerns about a particular upcoming meeting, please contact your supervisor.

To forward your office line  to your home/cell phone: 

  1. To  forward all incoming calls to another number, press the Fwd All softkey. 
  2. Enter a  phone number (enter it exactly as you would dial it including the 9 for an outside line).
  3. Look for confirmation on your  phone screen.
  4. To cancel call  forwarding, press Fwd OFF.

More information about call forwarding is available on the  ITS site

Use VPN to access MyTime, MAP and other internal systems when working remotely

Most employees working off campus will be able to access what they need using their home internet service, but a new Virtual Private Network (VPN) service will replicate the on-campus experience for those who need to connect to WVU’s network for restricted resources.

Virtual meeting tools

Information Technology Services has some helpful information if you are trying to decide whether to use Microsoft Teams or Zoom for collaboration and communication. Microsoft Teams is the recommended approach if storing, sharing and collaborating on documents with WVU colleagues is a priority. Teams lets you schedule or join online meetings for up to 250 people, including student workers, using the web or desktop and mobile applications. For meetings with external parties, Zoom is a good option for real-time video conferencing, online meetings and collaboration, and it is now available to all WVU faculty, staff and students at wvu.zoom.us. Resources on how to use Zoom are  available online. Just log in with your WVU credentials and authenticate through single sign-on, as you do with other services. 

More information on ITS support/tools is provided under the computer access section.


Computer access, library hours, etc.

Computer labs will not be open. 

All campus libraries will close effective 4:45 p.m. on Thursday, March 19.

Secure file sharing (FileLocker)

The intended use of FileLocker is for uploading files containing sensitive data. FileLocker is not intended for large and mass document uploads. In fact, the University’s servers cannot handle this type of traffic and will crash. As a result, faculty, staff and students are asked to avoid using FileLocker except for the transmission of sensitive data.

Faculty who want to deliver course content and other large files to students should instead use Google Drive as connected with their university-issued MIX account for delivering or receiving content, or other current instructional tools as they shift to online teaching. Students also have access to Google services. Staff should use OneDrive and Teams for sharing large files with coworkers.

Shifting all teaching and learning to online environments will stress WVU systems and services in unanticipated ways, and Information Technology Services appreciates your understanding as we work toward solutions. Direct questions to the ITS Service Desk at 304-293-4444

New ITS Service Desk Hours 

The ITS Service Desk will be open 7:30 a.m. to 5 p.m. Monday through Friday of spring break week as planned, then begin extending hours to support the shift to online instruction.  Monday, March 23 through Friday, March 27, the Service Desk will be open from 7:30 a.m. to 8 p.m. Then, starting Saturday, March 28, the Service Desk will be open 6 a.m. to midnight, seven days a week.  This realignment of personnel will expand hours of operation but may reduce the number of staff available at certain times. Please prepare for the possibility that wait times may be longer than normal. The Service Desk can be reached at 304-293-4444.

Changing Passwords on WVU-owned Computers

If you are using a WVU-owned computer to work remotely, avoid changing your Login password unless you believe your account has been compromised, as explained by ITS. If you are using a personally owned computer, or you are on the WVU campus network, you won’t be affected by this issue.


Student services (advising, tutoring, etc.)

As we are looking at ways to deliver course work online, we are also exploring ways via online tools to continue providing support services to students, etc. Some updates to service delivery are provided in this section below and additional updates will be available soon.

Also, students can also access a free crisis text line, 24/7 from anywhere by texting WVU to 741741. 

Virtual tutoring options for students now available 

Students can now receive tutoring support virtually. Students can seek tutoring support through the Student Success Center. Student participants of the TRIO Student Support Services program can also seek support through  TRIO-SSS. All tutoring services provided by WVU Tech are free for students. 

Counseling Services

We will be managing services virtually rather than through face-to-face appointments. The counseling center will remain operational during his time, and the center is accepting telephone appointments. 

If you would like to talk, you can reach the center during normal business hours (8:00 a.m. -4:30 p.m.), Monday through Friday at 681-238-1348. If you need assistance after hours, the emergency counseling line will remain available 24/7 at 304-929-1237.

If you are currently outside of West Virginia and would like access to counseling services, it is important to contact your clinician. They will talk with you about options for support. One of these options may be utilizing an online tele-health system called “My Student Support Program.” Instructions on how to access these services can be found at  carruth.wvu.edu/resources/my-ssp.  

Find out more about available services at the Counseling Center website.

Career Services

Students can access many career resources on our Career Services page. Our online career management system, HandShake , will also be available for students to search jobs and access virtual career events held by employers. A staff member will available for career coaching via email, teleconferencing, and/or phone. Students should email Career Services at techcareerservices@mail.wvu.edu to schedule an appointment.

Dean of Students office hours available virtually

Dean Carpinelli now offers his office hours online! You can reserve a time slot in advance on this new online resource or from the Students page . Students can meet virtually with Dean Carpinelli to share thoughts, concerns or seek support around an issue. 

Transcripts

Transcripts requests will continue to be processed during this time. However, all requests must be submitted online and transcripts will be sent by mail to the address provided in the request. For more information, visit the Registrar's website

Registering for Summer or Fall 2020 classes

For more information about student registration for new or returning students, see the academic section on this page. 


Residence halls

Housing is continuing to follow Governor Justice’s stay at home order which was announced on March 23, 2020.

We ask that you please not return to campus at this time in the interest of everyone’s safety and well-being.

We will be in communication with you about the phased move out plan when it has been determined that it is safe for you to return to campus.

In the meantime, if you have left something in your room for which you have an immediate need (medicine, passport, etc.) please email your resident director with the following:

  1. Your Name
  2. Your room number
  3. What item(s) you need, and a description of the item(s).
  4. Where the item is located in your room
  5. What address (in the contiguous United States) you need the item sent to.

We will notify you when we have mailed the item.

Hogan Hall: Melissa.Pistor@mail.wvu.edu

University Hall: DCSpinks@mail.wvu.edu

Dining services

Dining services will be offering a limited selection of grab and go options out of the Tech Spot between the hours of 10:30 AM and 5:30 PM for residential students approved to remain on campus. 

Will there be refunds? 

There will be no tuition refunds. While the modes of delivery have changed, instruction is still being delivered and credit is still being earned. 

Student emergency financial assistance will provide approximately 40% of the current semester housing cost for any student who is a current resident in the residence hall system. The emergency financial assistance is based on the number of days services were not provided (March 23 to May 9).

Students with a Dining Services dining plan will receive student emergency financial assistance for approximately 40% of the respective Spring semester rate. The emergency financial assistance is based on the number of days services were not provided (March 23 to May 9). Any remaining Dining Dollar balances for Spring 2020 will also be applied to the student’s account through student emergency financial assistance. The value of unused Dining Dollars will be added to the amount calculated for the dining plan financial assistance and applied to the student’s account. For graduating seniors, visit the FAQ page for more detailed instructions about Dining Dollars. 

For more information and details about this update, visit the FAQ page about emergency assistance/refunds

You do not need to return to campus to move your items from your residence hall at this time in order to receive a credit. All facilities will be securely locked. If you have any concerns about an item left in your residence, please contact Emily Sands at EJSands@mail.wvu.edu


Athletics

WVU Tech athletics will be suspending athletic activities as outlined in the conference and association announcements below.

From the River States Conference on March 16: " In accordance with the NAIA National Office's announcement earlier today, the River States Conference and the Council of Presidents have cancelled the 2020 RSC spring sports seasons, effective immediately.  Affected sports are baseball, men's and women's golf, softball, men's and women's tennis and men's and women's outdoor track and field." 

From the National Association of Intercollegiate Athletics (NAIA) on March 16: “ ...The decision has been made to cancel the spring 2020 sports season, effective immediately.  We know this is extremely disappointing, especially for our student-athletes. All possible options for maintaining the spring season were discussed at great length by multiple governance groups. However, the growing state of emergency due to COVID-19, as well as the Center for Disease Control’s recommendation yesterday to limit gatherings to fewer than 50 people for eight weeks, meant we could not in good conscience move forward, possibly putting student-athletes, staff, and fans at risk.  In an effort to provide relief, no spring sport student-athlete will be charged a season of competition. Any spring sport student-athlete who was enrolled full-time in 2020 will be awarded two additional semester terms of attendance or the equivalent.  We know there are outstanding questions regarding relief for winter sport student-athletes, implications on transfer regulations, and impacts to academic eligibility rules. We are working closely with the appropriate governance groups to determine answers and will continue to share information with membership as it becomes available." -  Jim Carr,  President & CEO of NAIA 


Student employment and internships

Work study: If you are a student who needs to work, you should contact your supervisor to see if arrangements to work remotely are possible.  Work study assignments must be completed remotely.

Internships: Students should follow the guidelines of their internship supervisor but will be subject to the same self-monitoring and self-quarantine guidelines if they return to campus as outlined on  coronavirus.wvu.edu/students.


Campus events

All campus events will be cancelled or postponed through the end of the spring 2020 semester. A list of canceled or postponed events will be updated regularly. (See the athletic section for details related to athletics.) 

Commencement 

WVU Tech will postpone our in-person Commencement ceremonies scheduled for May 2020 due to concerns surrounding the global COVID-19 outbreak. We are disappointed about this decision, just as you are. Commencement is one of our favorite events of the year, and we are saddened that we will not be able to celebrate in-person with you this May. Degrees will still be conferred in May upon the completion of major requirements, and diplomas will be mailed out like normal.

We are planning a video to commemorate our graduates and we need your help. Submit photos of your experience at WVU Tech for consideration.  

Graduating s eniors - We’re asking for your input to help us determine if we’ll host a special commencement in December 2020 or recognize May 2020 graduates at the May 2021 commencement. In the survey , we’ll also ask you if you’re planning to walk at a future commencement exercise and for your contact information. We haven’t determined when that event will take place and will share more details as they become available. For more information, visit our Commencement page

Read the full message from Campus President Carolyn Long about Commencement.

Questions about graduation regalia should contact the bookstore at  sm227@bncollege.comGraduation announcements can be purchased online at  collegegrad.herffjones.com

Admissions visits and events 

Beginning Monday, March 16, Admissions has suspended individual campus visits and off-campus student recruitment activities through the end of the spring 2020 semester.  [more information about canceled events]        


Travel

All University-related international and domestic travel for WVU employees has been suspended until further notice. 

All employees or students returning from travel to any international location or from domestic travel to the states of New York, New Jersey, Connecticut, or Louisiana should remain at home and self-quarantine/self-monitor for 14 days prior to returning to work. The only exceptions to this are individuals who can provide documentation that they have tested negative for coronavirus since returning from international or domestic travel. 

All employees or students returning from travel to any other location must  self-quarantine/self-monitor at home for a period of time. Travelers who have no symptoms and no known exposure to individuals with COVID-19 should remain at home and self-monitor for a minimum of 5 days. If symptoms develop during the five-day period, the traveler should either undergo testing or remain in self-quarantine for a full 14 days.

Student-workers and employees must also notify their supervisor of their travel and self-quarantine / self-monitor status.

All employees who have traveled should contact  WVU Medical Management at  MedicalManagement@mail.wvu.edu at 304-293-5700 ext. 8 to develop a return-to-work plan tailored to their specific situation before resuming normal work activities (on campus or via an  alternative work arrangement).  


What you need to know about COVID-19

Visit coronavirus.wvu.edu for more information, and here’s a helpful video from WVU Medicine that explains how the virus spreads.

Information about the virus is always changing, so be sure to visit the  CDC website for updates (you can find COVID-19 information from the CDC in your LiveSafe app) . You can also check out the  West Virginia Department of Health and Human Resources, the Beckley-Raleigh County Coronavirus Response website or  your local health department.


How to protect yourself from COVID-19

Learn about social distancing through this infographic (PDF)

How to protect yourself (PDF)

Updated Guidance on Health Precautions

New guidance  (4/3/2020) has been issued regarding masks. While still adhering to the CDC’s recommendations, as well as the WV Governor’s stay at home order and University guidance on campus access, we also recommend that all employees and students wear face coverings such as bandannas, scarves, or homemade masks while in public spaces or when accessing any University building. These face coverings may help contain the spread of COVID-19 by reducing droplet spread and reducing face touching. Please do not use medical grade masks, as our service providers need those. This measure is in addition to maintaining social distancing, frequent hand washing, and other preventive actions as previously described. 

Take everyday preventive actions to stop the spread of germs

  • Try to avoid close contact with sick people.
  • While sick, limit contact with others as much as possible to keep from infecting them.
  • Cover your nose and mouth with a tissue when you cough or sneeze. After using a tissue, throw it in the trash and wash your hands.
  • Wash your hands often with soap and water. If soap and water are not available, use an alcohol-based hand rub.
  • Avoid touching your eyes, nose and mouth. Germs spread this way.
  • Clean and disinfect surfaces and objects that may be contaminated with germs like the flu.
  • If you are sick with flu-like illness, the CDC recommends you stay home for at least 24 hours after your fever is gone except to get medical care or for other necessities. (Your fever should be gone for 24 hours without the use of a fever-reducing medicine.)

For more information on protecting yourself – and others – check out these prevention tips from the CDC.


What we're doing to help stop the spread of COVID-19

We’re working to keep campus clean and free of the virus. We have installed automatic hand sanitizer stations across campus. Facilities management staff are cleaning regularly, paying special attention to “high touch” points on campus, like door handles, elevator buttons and hand rails.

In an effort to prevent the spread of infection on campus, we have moved courses to an online-only format for the rest of the semester, have restricted access to campus facilities and have moved the majority of our employees to a teleworking model.


What you should do if you feel you may have been infected with COVID-19

First, recognize the symptoms

If you experience a fever and/or symptom of lower respiratory illness (cough, congestion or shortness of breath), self-isolate and call your health care provider. If your situation is an emergency, call 911 or make your way to an emergency room.

Be sure to follow CDC recommendations on what do if you’re ill during the COVID-19 outbreak.

Students who have questions about protecting themselves from COVID-19, reach out to Dr. Peggy Lambert-Fink at peggy.lambert@mail.wvu.edu. Employees who have questions should reach out to their health care provider.

COVID-19 testing capability is expanding in West Virginia, but it is important that you consult your local healthcare provider before seeking a COVID-19 test. For questions about testing in the Mountain State, call the DHHR hotline at 1-800-887-4304

Remember: stay alert, stay safe and wash your hands often.